POL-5: Data Classification Policy

Purpose

This policy establishes the framework for classifying data based on sensitivity and regulatory requirements. It ensures that legal-medical knowledge and analysis data is handled appropriately to protect privacy and comply with regulations.

Scope

This policy applies to all data created, processed, stored, or transmitted by LNC Nexus hosted, private, or self-managed deployments. It covers regulated data, proprietary information, and public data.

Policy Statements

Data shall be classified into categories based on sensitivity and regulatory requirements. Classification labels must be applied to all data assets. In self-managed deployments, customers are responsible for classifying their data; LNC Nexus provides the classification framework but not the enforcement. Regulated data handling requires additional controls and documentation. No data shall be misclassified without explicit justification.

Roles and Responsibilities

The Security Team defines classification categories and monitors compliance. Data owners classify their data and ensure proper handling. Users apply classification labels and follow handling procedures. The Legal Team reviews classification requirements for regulatory compliance.

Evidence and Review

Data classification records, handling logs, and audit reports serve as evidence of compliance. The Security Team conducts periodic reviews of data classification practices and investigates anomalies. Deployment-specific configurations are treated as controlled material.

Exceptions

Exceptions to this policy require written approval from the Security & Compliance owner or delegated risk owner and must be documented with a risk acceptance statement. Exceptions are valid only for a defined period and must be re-evaluated before expiration.

Enforcement

Violations of this policy may result in disciplinary action, up to and including termination, and legal prosecution where applicable. Data access may be suspended immediately upon detection of a violation.

Related Policies

POL-1 (Access Control Policy), POL-6 (Data Retention and Disposal Policy), POL-7 (Encryption Policy).

Revision History